School Level Family Engagement Plan

Hawkins Elementary School

1121 East Main St. 

Rogersville, TN 37857

 

Each Title I school is required to establish a Family and Community Engagement Committee.  To the extent possible, the Family and Community Engagement Committee will be a demographic representation of the school.  The school-level Family and Community Engagement Committee will be responsible for:

  • Developing, implementing, and assessing the school-level Family Engagement Policy.

  • Determining what action needs to be taken, if any, to plan and increase participation in family engagement activities.

  • Identifying barriers to participation in family engagement activities.

    • use of data from surveys sent home and given at FE events

  • When applicable, integrating parent involvement activities with existing community agencies such as Tennessee Early Intervention Services, Head Start, preschools (public and private), etc.

  • The committee will meet at least 2 times during the school year to decide what action, if any, needs to be taken. Mrs. Lauren Gladson  will be the main contact person and will keep the committee well informed. Team members who will be participating in the family event nights will be asked to attend the family engagement meetings to plan for the events accordingly. Members will also help update the home school compact for the next school year.

Additionally, each school will:

  • Annually distribute the Home-School Compact to families at the beginning of each school year.  Discuss the Home-School Compact with parents and students at parent-teacher conferences.  The compact will also be posted online on the county and school-level websites.

  • Convene an annual parent meeting following State and Federal Guidelines.

  • Address the importance of communication between teachers and parents

    • provide at least two parent-teacher conference dates to address student progress

    • provide frequent child progress reports for parents

    • provide parents with reasonable access to staff through phone numbers, emails and scheduled meetings

    • opportunities to volunteer and participate in their child’s class

    • opportunities to observe classroom activities following school procedures

  • Provide parents with materials to help parents work with their children to improve academic achievement

    • make the Parent Lending Library easily accessible to parents

    • promote the use of the Lending Library through newsletters, websites, and classroom communication.

  • Provide at least two parent training and activities designed to increase parents’ capacity to help with learning at home.

    • Focus on strategies to improve homework, attendance, and discipline.

    • Convene at varying times to accommodate family schedules.

    • Invite all families to attend activities through written and verbal notice.

    • To the extent practicable, the school will provide full opportunities for participation of parents with limited English proficiency, parents with disabilities and parents of migratory children.

      • The first event will be held on August 5, 2021 from 5:00-7:00. This night will be our school’s Back to School. Families and students will come to school to meet the students' teacher, pick up materials and information about the 21-22 school year. Families will also be given  information about Hawkins Elementary being a Title I school. Teachers will be on-site to introduce themselves to the parents and students. Transition bags will be sent home with the 3rd grade students. The bag will  include strategies and activities the parents can do with their children at home to support the curriculum being taught at school.

      • 3rd, 4th, & 5th Grade Level STEM nights (Dates TBD)

      • Thanksgiving Lunch (Date TBD) - Families will be given information on current attendance rates and chronic absenteeism, then have Thanksgiving Lunch with their child.

      • Other events may be added to include, but are not limited to

        • Literacy/Fluency

        • Math 

        • Family Breakfast/ Lunch Events

        • School Programs

      • Translated materials and the support of a translator will be provided during family engagement activities.



  • Provide parents with a student handbook at the beginning of each year to provide information on

    • procedures to learn about the course of study for their child and have access to all learning materials. 

    • the right to access their child’s official records.

  • Utilize the Family Engagement Coordinator for technical assistance on policy development

  • Provide parents with written procedures on how to access the Parent Involvement Policy, the Hawkins County Schools Family Engagement Plan, and curriculum.

  • Increase parents’ capacity to become involved in the educational process by presenting information in a timely manner and through various means to include information such as

    • a written description and explanation of the curriculum in use at the school.

    • the forms of academic assessment used to measure student progress, and the proficiency levels students are expected to meet.

    • State’s academic content standards.

    • State student academic achievement standards.

    • State and local academic assessments, the requirements of parent involvement.

    • How to monitor a child’s progress and work with educators to improve the achievement of their child.

      • Students take home progress reports between report cards being sent home every nine weeks, which is to be signed by the caregiver and returned to the teacher. 

      • Communication folders are sent home daily. 

      •  Monthly calendars will be sent home with upcoming school events.

      • A parent contact log is kept by teachers and completed as parents are contacted. 

      • IEP meetings are also conducted as needed for students with special needs.

      • Teachers will use Class Dojo as a communication tool to keep parents updated on student progress. 


  • Set up meetings requested by parents to give suggestions and be part of the decision making about their child relating to the education of their child, and respond to the suggestions as soon as possible.

  • Coordinate parent involvement programs and activities with Head Start, Reading First, Early Reading First, Even Start, the Home Instruction Programs for Preschool Youngsters, the Parents as Teachers Program, and public preschool and other programs, and conduct other activities, such as parent resource centers.

    • Children throughout the school have been targeted to receive a food bag on a weekly basis.

  • All information about school and parent programs, meetings, and other activities is sent to the parents in an understandable language.

    • translated materials will be sent home for ELL students 

  • Provide other reasonable support for parental involvement activities as parents may request.

  • Provide full opportunities for the participation of parents with limited English proficiency, parents with disabilities, and parents of migratory children, including providing information and school reports in a language such parents understand.